What time should I have the ceremony?
It is the couples responsibility to book the registrar directly with Conwy Council on 01492 576525 / 577264. Please check https://www.registerofficenearme.com/ for further information. We recommend that weddings should be arranged for no earlier than 1pm. This allows plenty of time for you both to get ready in the morning without having to start having your hair done at 5am! Additionally take into account whether your guests would have eaten and whether you would need to provide canepes immediately after the ceremony. For example, if you have a ceremony at 1pm, guest would be expected to arrive at 12.30pm and it is most likely they would not have eaten and would be hungry once the ceremony finishes at 1.30pm. This cost of food would need to be factored into your budget. However, if you had a wedding ceremony at 2pm, it is likely that your guests would have grabbed something to eat prior to attending and would be able to wait until the wedding reception for food.
Is crockery or cutlery included in the hire?
Caterers often provide their own crockery and cutlery however if your caterer does not, we can hire out our crockery and cutlery at £3 per person per sitting. This includes the setting of the tables and the clearing and cleaning of the items.
What is corkage and do I have to pay it?
At Hafod we allow couples to bring their own wine/prosecco or champagne for the tables. However, as with other venues, we charge a corkage fee of £8 per bottle. Corkage is a service charge that is levied by venues to couples for opening bottles, staff to serve, glass hire and glass cleaning which would normally be incorporated into the price if you bought wine directly from them.
How do we organise drinks?
We do have an optional pre-set drinks packages you can choose from alternatively welcome drinks can be purchased from us at £2.50 per cocktail/beer/cider or £3.50 per glass of prosecco. Wine for the tables can be purchased directly from us or alternatively you can bring your own wine and pay a corkage fee of £8 per bottle as explained above. Other options may be available so please check with us nearer the time of your wedding. We would ask that any drinks orders are placed and payment made around a month prior to the wedding.
Do you have tablecloths?
We do have a supply of white tablecloths you can hire from us. We charge £6 per tablecloth as these are laundered off site. One table cloth will cover a square table that seats 10 or a rectangular table that seats 6.
What decorations are at Hafod and am I allowed to decorate the venue?
We want the venue to be perfect for you and your tastes. We include lots and lots of fairy lights inside and out, a selection of bunting (please see Facebook pics), ceiling centre pieces, log slices, jar tealight holders (we only supply the candles for the ceremony), wooden and wire tablename holders and hessian runners. Please feel free to bring any extra decorations you wish to use, we will assist you putting them up along with laying all the tables.
What time can I arrive and depart?
You can arrive anytime after 10am the day before the wedding. We aim to assist you get everything in place, decorated and set by mid afternoon allowing you the rest of the day to relax and chill out knowing that all you will need to do on your wedding morning is get ready. We are quite relaxed at Hafod and enjoy couples being able to take their time packing away the next day however, we do have appointments from 2pm to show couples around the venue so would ask if you could depart by 1pm to avoid being faced with strangers!
How is the accommodation laid out?
The Farmhouse sleeps 8 people – a bedroom on the ground floor has two single beds along with a shower and toilet. Upstairs we have two double bedrooms and a bedroom with two single beds in. The Stables has a bedroom downstairs (and bathroom) with bunkbeds that can sleep adults or kids, a double sofa bed in the lounge and there is a bedroom upstairs with a double bed. The Cartbarn (bridal suite) has a double bed in the bedroom downstairs and an optional sofa bed upstairs. The Cabin has a double bed in the bedroom and a double sofa bed in the lounge.
What about Caterers?
The caterers are a big part of your wedding and we understand how difficult it can be choosing and organising the right one for you. We can recommend Outside Catering, Jones' Pizzas, Anglesey Hog Roast and Popty Pen Uchaf as they have served many weddings at Hafod. We will provide you with a sheet to give to your caterers if they have not been to Hafod before. Caterers have access to our catering kitchen which includes a commercial dishwasher, catering 6 burner hob, commercial oven, 2 large and 1 small fridge and two sinks with hot and cold water. Caterers will need to bring their own gas for the hob.
Are there any local taxi companies?
We have two that we can recommend both providing cars or coaches/mini buses – Conwy Valley Private hire or JMJ taxis.
Do you have any speakers?
We have a Jawbone speaker which is used for the ceremony and can be at your disposal afterwards. We also have a amplifier and microphone in the main marquee for reception speeches. We do not have any other speakers in the tall barn for the evening entertainment.
What about the disco/band in the evening?
The evening disco/band/entertainment is held in the Tall barn which houses a noise limitor installed as part of our licence condition from Conwy Council. The limitor is there to inform bands/DJ’s when the noise level is getting too high by using a traffic light system. This is not something to worry about and it will certainly not ruin your party. We will do some sound checks with the band/DJ when they arrive so the now how it works. Also as part of our licence, we are required for amplified music to be switched off at 11pm. Some couples have chosen to continue the party by organising a silent disco which is great fun! A local DJ – Bob Betws disco often attends and a local Ceilidh band, Twmpathology will get you and your guests up dancing.
Is there any parking?
We have a designated field at the back behind a hedgerow for the parking. Guests will be greeted and directed along a gravel driveway on arrival.
How many guests can you accommodate?
The Tall barn for the ceremony can seat 90 guests. The reception in the New Barn can seat 180 guests and we ask that no more that 200 guests are in attendance for the evening reception. There are various ways you can site your tables for the reception (see Facebook pictures for ideas) Two tables put together will seat 10 people or alternatively a trestle style table will seat 6.
Can we have fireworks?
Hafod farm is surrounded by farms and unfortunately we can not have fireworks due to potentially scaring pregnant livestock. We do allow sparklers and we have a bonfire and firepits. If you wish to have a bonfire, please make sure you bring your own wood. You can purchase a bag of wood from C L Jones in Llanrwst and they will deliver it to Hafod the day before your wedding.
How many staff are at Hafod?
There are nine members of staff included in the price of the wedding. Their role is to ensure the day runs smoothly by sorting out the logistics, assisting guests, running the bars, moving furniture and lighting candles. Unfortunately they can not be used to help with the catering. Please make sure that your caterer provides their own staff or arrange with us to provide another member of staff at an extra cost.
When do I need to let you know about my plans?
We will be in contact with you around a month prior to your wedding and arrange a meeting with you. We will discuss of the final details to make sure your day is perfect for you and runs smoothly. Any extras will be also be invoiced to you at this time and we ask that it is paid before the wedding.
What equipment do you have?
All linen and towels are provided in the accommodation. We have 2 travel cots but unfortunately we do not have any highchairs. We ask that guests bring their own highchairs.
When can I arrange a viewing?
With our weddings being spaced over 2/3 days, we only have Sunday afternoons available to show couples around. Alternatively we can arrange week day viewings if there are not any midweek weddings. Please contact us at firstname.lastname@example.org to arrange a convenient time.